OptiFleet
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Fleet management that runs itself
Automated DVLA licence checks, QR-code walkarounds and compliance reminders — delivered to your inbox. Stop babysitting spreadsheets and dashboards. Start running your fleet.
OptiFleet
Whether you want the full platform, just licence checks, or a free audit of what's broken — there's a starting point for every fleet.
The full platform. Vehicles, drivers, walkarounds, licences, MOTs, accounts — all in one place, all automated.
OptiCheckJust the licence checks. Direct DVLA, AI fraud detection, per-driver pricing. Set it up, forget about it.
Not sure where to start? Let us audit what you've got — compliance gaps, cost leaks, quick wins. Free, no strings.
Most fleet software is another dashboard to babysit. OptiFleet flips that. The platform does the watching — and emails you the moment something needs your attention.
You can still log in whenever you want — the portal's there if you need it. But most of the time, you won't. The emails will do the thinking for you.
Type your company name. Watch a Monday digest assemble itself in real time. This is the actual email format your real fleet would receive at 06:00 every Monday.
The job of a fleet manager isn't to remember dates. It's to act on them. The Monday digest does the remembering — pulling MOT and tax data direct from DVSA, licence status from DVLA, and walkaround flags from the QR system you've already deployed.
You get one email. You forward two. You drink your coffee.
Tell us about your fleet. We'll show you what the Monday email would look like.
Hi there, here's your fleet compliance summary for the next 90 days:
No driver onboarding. No app downloads. No "have you installed it yet?". Put a QR sticker in the vehicle, drivers scan it, complete the walkaround — results arrive in your inbox.
OptiFleet
OptiFleet WalkaroundEvery OptiFleet vehicle gets its own unique QR code. Drivers scan with their phone camera — the check opens instantly in the browser. No App Store, no login, no friction.
When you do want to log in, everything's there. No bolt-ons, no upgrades, no modules to unlock.
All your vehicles and drivers — plates, docs, assignments, service history — in one searchable place.
Direct DVLA ADD connection. Automated checks on your schedule. Consent captured, results emailed.
One QR per vehicle. Drivers scan, complete the check, issues land in your inbox. Full photo audit trail.
Direct DVSA and DVLA integration. MOT and road tax dates auto-pulled by plate — no manual entry, no stale spreadsheets. Insurance and service tracked alongside, all flagged before expiry.
Income, expense, VAT and P&L tracking — fleet-aware, accountant-ready. No spreadsheet headache.
Compliant mileage logs, fuel cost monitoring, per-vehicle profitability — in full P&L visibility from day one.
Every badge below links to a public register. No certificates to dig out — just verify us yourself.
Most fleet software is built to maximise your engagement with it. Ours is built to minimise it.
Monthly, cancel any time. All plans include every feature — no module upsells, no "talk to sales" tiers.
Need a custom fit for 150+ vehicles? Talk to us directly.
If yours isn't here, drop us an email and we'll answer it.
Correct — no App Store downloads. The walkaround system is a PWA (progressive web app). Drivers scan the QR sticker in their vehicle, the check opens in their phone browser, and they complete it. The first time they use it they can "add to home screen" if they want an icon, but it's not required. It works offline and syncs when they're back in signal.
Most of those services are resellers — they buy licence check data from DVLA and sell it on with a markup. OptiCheck has its own direct accreditation to DVLA's Access to Driver Data (ADD) service, so your data is first-hand. That also means we can price per driver rather than per bundle, starting at £0.50/driver/month with a £5 minimum.
One email at 06:00 on a Monday morning. It lists anything that's going to need your eyes this week: licences due a check, expiring MOTs or insurance, walkaround issues still open, invoices overdue, and any alerts we've flagged. If it's a quiet week, the email's short. If it's a busy one, everything's in one place instead of scattered across ten dashboards.
No. OptiFleet works entirely from your existing records and data. No vehicle trackers, no OBD plugs, no dongles. If you want telematics down the line we can integrate — but nothing about the core product requires it.
From 1 vehicle upwards. OptiCheck starts at a single driver (£5/month). The Fleet Portal makes sense from about 3 vehicles up to around 150 on standard plans — beyond that we'll put together a custom quote. Our smallest live customers run 2 vehicles, our largest 80+.
All of it. A 15-minute call, a review of your current setup, and a short report with our honest opinion on what we'd fix first. No obligation to take anything further — if we don't think OptiFleet is the right fit for your operation, we'll tell you, and we'll tell you what is.
Yes. All data is stored on Cloudflare's EU infrastructure. We're UK GDPR-registered (ICO ZC113944), licence data retention is capped at 2 years in line with DVLA guidance, and we don't share data with third-party advertisers. Billing is handled by Stripe and GoCardless, so payment details never touch our systems.
Ask anything about OptiFleet — pricing, features, how it works. Replies in seconds.
Book a free 15-minute health check. We'll show you exactly where your fleet is leaking — and what we'd do about it.
OptiFleet Ltd is a UK fleet management SaaS operating across the UK. We are registered in Scotland as OptiFleet Limited (SC883979). We help businesses run their fleets with automated, email-first compliance and management tools.
When you complete the health check request form, we collect:
We also collect standard technical data automatically — your IP address, browser type, and pages visited — through our hosting provider (Cloudflare).
We do not use your data for automated decision-making, profiling, or marketing without your explicit consent.
We use essential cookies only — these are required for the website to function. We do not use advertising or tracking cookies. Your cookie preference is stored locally in your browser.
We do not sell your data. Your enquiry details are processed via our secure Cloudflare Worker and may be transmitted using Resend (email delivery). No data is shared with third-party advertisers.
Health check enquiry data is retained for up to 24 months from the date of contact, or until you request deletion — whichever comes first. DVLA licence check data is retained for up to 2 years in line with DVLA guidance.
Under the General Data Protection Regulation you have the right to:
To exercise any of these rights, contact us at hello@optifleetuk.com.
OptiFleet Limited (SC883979) · United Kingdom · hello@optifleetuk.com
Last updated: April 2026